City-Wohnen provides you with a form for the confirmation of rental
Germany reintroduced the so-called landlord confirmation of rental (Wohnungsgeberbestätigung) on November 1, 2015. This means that the landlord must confirm the beginning of a rental. This "duty to cooperate" is also obligatory for landlords of furnished apartments. (Federal Registration Act /Bundesmeldegesetz).
When is a registration with the local authorities not required?
Registration with the local authorities is not required if your tenant already has a registered address in Germany and is moving into another apartment for a period of less than six months. The requirement to register this address as well as the 2-week time period to do this begins after six months. In case your tenant is registered elsewhere, he has to registrate if the rental time is longer as three months and then the 2-week period starts.
What information do I need to provide?
City-Wohnen provides you with the form, which provides the following information: Name and address of the lessor; move-in date; address of the apartment; names of the persons to be registered.
What happens if I don’t fill out the landlord confirmation?
You can be fined up to € 1000, -
For false information you can be fined up to € 50.000,-
How do I know if my tenant has registered?
The landlord has a right to this information and can make inquiries with the registration authorities.
Is the registration office (Meldebehörde) allowed to ask me for information?
Yes. If contacted by the registration office, you as a landlord must notify who lives or lived in your apartment as well as provide the dates of the beginning and end of rentals.
What is the purpose of this law?
The purpose is to harmonize registration law nationwide, simplify and unify administrative procedures, and reduce administrative costs. This landlord confirmation should also make false registrations easier to detect.
When does a tenant have to confirm the end of a rental?
Confirmation of the end of a rental is generally not necessary unless the tenant does not have a new address in Germany. For instance, this is the case if the tenant goes (back) abroad or gives up a second registered address. This means that if a renter is moving on to another registered address within Germany, no confirmation of the end of the rental is necessary.